11 Finest Video Conferencing Software program – Single Grain


Over the previous few months, individuals all around the world have had sufficient of some issues. Amongst them: viruses, the phrase “unprecedented,” and an absence of bathroom paper.

However maybe above all, individuals have had sufficient of distancing. As regular each day duties change into restricted and individuals are unnaturally distanced for prolonged durations of time, people and companies are searching for methods to make use of know-how to bridge that bodily hole.

Video conferencing and convention calls are nothing new, however there’s by no means earlier than been a time through which they’ve been such a necessity. And meaning choosing the right software program in your wants is important to making sure that you just and your enterprise sail easily by means of these turbulent waters.

On this publish, we’re going to take a deep dive into 11 of the perfect video conferencing and convention name providers. We’ll go over their options, performance and the way they stack up in opposition to one another.

For those who’re brief on time, use our quick-start suggestions proper under to seek out the perfect product in your wants. In any other case, learn on for an in-depth take a look at every of the 11 main video convention providers accessible immediately.

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Finest Reliability & Safety Choice: Nextiva

Though Nextiva hasn’t actually reinvented the wheel, it does present a strong conferencing software program that guarantees a formidable 99.999% uptime and 24/7 safety monitoring.

One of many hallmarks of Nextiva’s providing is a give attention to safety. Not solely is the community’s safety standing monitored across the clock, however every knowledge middle has an uninterruptible energy supply with a number of redundancies and a extremely managed local weather.

Moreover, entry to the server requires passing 5 biometric checkpoints. And, lastly, all calls are encrypted, the Nextiva workforce conducts frequent penetration testing, and all accounts are monitored for fraud makes an attempt.

If your enterprise shares any form of delicate info throughout your calls, figuring out probably the most safe resolution is a should. Nextiva is among the most safe choices we’ve seen but.

Finest Finances Choice: FreeConferenceCall.com

If retaining your overhead low is your prime precedence, then it’s arduous to beat a service that has “free” in its identify. Certainly, FreeConferenceCall.com matches Zoom’s top-tier attendee restrict for about $1,000 much less per thirty days — that’s near $12,000 in financial savings over one 12 months. Plus, FreeConferenceCall.com presents a really beneficiant 12-hour most length for calls, which is over 12 occasions longer than Zoom’s free plan.

Though FreeConferenceCall.com began out with a give attention to audio calls, the corporate has expanded into video conferencing with a large suite of options. Distant desktop management, which permits choose individuals to remotely management one other consumer’s pc, is among the service’s standout options.

The software program additionally permits customers to show slideshow displays whereas they discuss, draw on and annotate paperwork shared within the name, and retailer as much as 1 GB of recordings within the cloud without spending a dime.

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Video Conferencing Software program Options Overview

Earlier than we dive deeper into every particular person software program, let’s get a fast chook’s eye view of how every choice stacks up by way of a few of its most important options:

Video Conferencing Software Features Overview

Video Conferencing Software Features Overview

*Reductions accessible when bought yearly

Annual dedication required

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11 Finest Video Conferencing Software program

1) Zoom

Zoom Highlights:
* Website
* Max attendees: 100 (as much as 1,000 with paid plans)
* Period restrict: 40 minutes (24 hours with paid plans)
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Digital backgrounds
* Free model accessible? Sure
* Value: Begins at $0/month

Zoom has one main benefit over many of the competitors: it’s mayb
e probably the most broadly used and acknowledged video conferencing software program round. Though recognition isn’t at all times a superb indicator of a product’s high quality, utilizing a widely known conferencing resolution could make it simpler to arrange calls — lots of your individuals will have already got Zoom accounts and can know the right way to use the software program, which might save time troubleshooting when you’re on the decision.



Zoom presents 4 totally different plans. Listed below are the plans together with a few of their options:

Zoom Primary:

  • Utterly free
  • Group conferences as much as 40 minutes, limitless one-on-one conferences
  • Hosts as much as 100 individuals
  • HD video conferencing accessible
  • Helps net conferencing for download-free conferences

Zoom Professional:

  • $14.99/host/month
  • Helps as much as 100 individuals
  • Boosts length restrict to 24 hours
  • Provides cloud recording options
  • Permits hosts to designate somebody who will arrange conferences for them
  • Gives superior controls to admins

Zoom Enterprise:

  • $19.99/host/month with a minimal of 10 hosts (minimal $199.90/month)
  • Hosts as much as 300 individuals
  • Provides telephone assist
  • Set your individual vainness assembly URL
  • Add firm branding to your assembly rooms
  • Routinely generate transcripts from cloud recordings
  • On-premise choice utilizing a personal cloud server

Zoom Enterprise:

  • $19.99/host/month with a minimal of 100 hosts (minimal $1,999.00/month)
  • As much as 500 individuals with Enterprise or 1,000 with Enterprise Plus
  • Limitless cloud storage
  • Government enterprise opinions
  • Devoted buyer success supervisor

Zoom presents a totally fleshed out suite of options, and few companies will discover something missing. Nonetheless, regardless of Zoom’s standing as a frontrunner of the video conferencing area, safety issues like “Zoom bombing” have considerably tarnished the corporate’s fame proper because it was coming into the limelight in the beginning of the coronavirus pandemic.

That stated, Zoom has upped its safety sport given all of the latest press and has gone as far as to purchase a security company to assist implement end-to-end encryption. After its safety revamps, Zoom could come out to be a frontrunner in safety in any case.

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2) Google Hangouts and Google Meet

Google Hangouts/Meet Highlights:
* Website
* Max attendees: 250
* Period restrict: 60 minutes (limitless till 9/30/20 & limitless with G Suite)
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Integrates with G Suite
* Free model accessible? Sure
* Value: Begins at $0/month

Google gives two options for video conferencing: Google Hangouts and Google Meet. Hangouts has been round for fairly some time and it is a fast, free and straightforward technique to hop on a video name with a number of individuals and hammer out some concepts. It comes included with each Gmail account — the dominant electronic mail platform with 1.5 billion users — so that you’re extra prone to discover people who find themselves already utilizing it than you’re with among the much less widespread platforms.

Whereas Google Hangouts does enable for as much as 25 individuals in a name, companies will doubtless discover that Google Meet is best suited to their wants. Google Meet takes Hangouts’s participant restrict and multiplies it by ten — you’ll be able to host as much as 250 individuals with Google Meet.

Not like lots of the different providers on this listing, Google Meet is kind of absolutely featured even in its free model. In actual fact, there is no such thing as a paid model of Google Meet particularly. For those who’d wish to improve, you’ll must subscribe to G Suite, which incorporates an upgraded model of Google Meet with no name length limits. The free model remains to be appropriate for many purposes, but it surely has a 60-minute length restrict (as a result of coronavirus, Google has waived the restrict till September 30 for all accounts).

Google Meet is a good selection for individuals who are already deep into the Google ecosystem. Meet syncs with Google Calendars, Gmail and all different Google merchandise, so if these are presently a giant a part of your workflow, Google Meet is a logical subsequent step.

Safety-wise, Google Meet is a double-edged sword. On the one hand, it’s backed up by Google, which has the sources to create some of the safe video conferencing platforms round. Then again, it’s no secret that Google is unrelenting in its knowledge gathering, so some customers could really feel extra snug wanting elsewhere.

Google Meet

Google Meet

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3) Cisco Webex

Cisco Webex Highlights:
* Website
* Max attendees: 50 (as much as 200 with paid plans)
* Period restrict: 40 minutes (limitless with paid plans)
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Give attention to safety
* Free model accessible? Sure
* Value: Begins at $0/month

Within the face of Zoom’s safety scandals, Cisco Webex has positioned itself as a secure and safe selection supported by Cisco’s robust networking basis. Like Google, Cisco is a well-established family identify, and it has the sources to fight safety vulnerabilities as they change into identified.

This units Cisco other than the remainder of the pack, because it is a
mong the few gamers within the area that really has the monetary wherewithal to vigilantly monitor the service’s safety and ensure all the things is operating easily. It additionally makes an attempt to foretell the place points could come up with risk modeling, so Webex strives to maintain your knowledge secure earlier than, throughout and after your calls.

Cisco Webex

Cisco Webex

There are 4 pricing tiers for Webex. Listed below are among the options that include every:

Webex Free:

  • $0/month
  • Most of 100 individuals
  • 1 GB cloud storage
  • No size restrict

Webex Starter:

  • $14.95/host/month ($13.50/host/month billed yearly)
  • Hosts as much as 50 individuals
  • No size restrict
  • 5 GB cloud storage
  • MP4 cloud recordings
  • Calendar integrations
  • Buyer assist

Webex Plus:

  • $19.95/host/month ($17.95/host/month billed yearly)
  • Hosts as much as 100 individuals
  • Customizable Webex web site URL
  • Analytics
  • Troubleshooting
  • Admin portal

Webex Enterprise:

  • $29.95/host/month ($26.95/host/month billed yearly) with a 5 license minimal (a minimum of $134.75/month)
  • Hosts as much as 200 individuals
  • 10 GB of cloud storage for recordings
  • Branding and customization capabilities
  • Syncs with Microsoft Alternate and Energetic Listing
  • Single sign-on

Regardless of Cisco’s enterprise standing, Webex doesn’t have an answer that may work for companies that must have greater than 200 individuals on a name. Nonetheless, for something under that quantity, Cisco Webex gives a safe and strong conferencing resolution that may meet most companies’ wants.

4) Microsoft Groups

Microsoft Groups Highlights:
* Website
* Max attendees: 50 (as much as 250 with paid plans)
* Period restrict: Limitless
* Display screen sharing: Sure
* Cloud storage: Solely with paid plans
* Standout function: Integration with Microsoft 365
* Free model accessible? Sure
* Value: Begins at $0/month

Microsoft Groups comes customary as a part of Microsoft’s 365 Suite and can be accessible as a free, standalone product. Like Cisco’s Webex, Microsoft is positioning Groups as a secure and safe various to Zoom. Given what number of sources Microsoft has at its disposal, it ought to be capable to monitor and repair any vulnerabilities fairly shortly.

Contemplating what number of companies already depend on Microsoft Workplace 365 (the suite boasts 180 million monthly users), Groups is an effective selection for firms which can be already a part of the Microsoft ecosystem.

For those who’re not already utilizing or occupied with buying Microsoft Workplace, you’ll be able to nonetheless use Groups without spending a dime. Whereas the free model enables you to host audio and video conferences, you’ll be confronted with some restrictions: Scheduled conferences, assembly recordings, larger participant limits, audio conferencing, and phone system and PSTN (public switched phone community) calling are solely accessible with the paid plans.

General, Groups seems to be designed for small teams. Throughout video conferences, solely the final 9 individuals talking are proven on display screen, which is inadequate for sure purposes that contain bigger teams. Nonetheless, the free model permits as much as 50 individuals to be on a name, and the paid plans up that restrict to 250. You too can host reside occasions with as much as 10,000 attendees.

In comparison with different choices from giant firms, like Google, Microsoft Groups is a bit lackluster. Nonetheless, in case you’re already immersed within the Microsoft ecosystem, making use of Groups is a really economical and sensible selection.

Microsoft Teams

Microsoft Teams

5) RingCentral Conferences

RingCentral Highlights:
* Website
* Max attendees: 100
* Period restrict: 40 minutes (limitless with paid plans)
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: VoIP accessible
* Free model accessible? Sure
* Value: Begins at $0/month

RingCentral Conferences is the video and audio conferencing portion of RingCentral, a VoIP service supplier. Outdoors of its roots as a VoIP supplier, RingCentral doesn’t have a lot that distinguishes itself so far as its conferencing software program is worried. The choices are fairly customary fare: three plans, display screen sharing, cloud recording, and so on.



Let’s check out what every of those plans presents:

RingCentral Conferences Free:

  • $0/consumer/month
  • Hosts as much as 100 individuals
  • 40-minute size restrict
  • Limitless one-on-one conferences

RingCentral Conferences Necessities:

  • $14.99/consumer/month
  • Hosts as much as 100 individuals
  • Limitless group conferences
  • 1,000 Name Me minutes
  • Primary reporting
  • 24/7 telephone assist

RingCentral Conferences Superior:

  • $19.99/consumer/month
  • Hosts as much as 100 individuals
  • 2,500 Name Me minutes
  • Availability SLA (assure of server uptime)

Relating to what number of individuals you’ll be able to have on a name, RingCentral falls a bit in need of the competitors. Whereas different providers like FreeConferenceCall.com enable for as much as 1,000 individuals on a name, RingCentral’s most of 100 pales as compared.

Nonetheless, the place RingCentral does excel is its packages. Not like the opposite suppliers on this listing, RingCentral presents an built-in VoIP and conferencing ecosystem for individuals who want each. If this pursuits you, you could find plans for VoIP, video conferencing, and messaging beginning at $34.99/month for a
single consumer all the way in which as much as $42.99 for 100-999 customers.

General, RingCentral is a little more of a distinct segment providing. Whereas VoIP is beneficial for some, it’s not probably the most streamlined resolution for individuals who merely wish to arrange a gathering and get going.

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6) UberConference

UberConference Highlights:
* Website
* Max attendees: 10 (as much as 100 with paid plans)
* Period restrict: 45 minutes (5 hours with paid plans)
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Computerized transcription
* Free model accessible? Sure
* Value: Begins at $0/month

UberConference gives a easy and easy conferencing resolution at a superb worth: $0. Certainly, the free model of UberConference gives all the things you want for many video conferencing and convention name purposes it helps as much as 10 individuals, calls as much as 45 minutes, display screen sharing, display screen recording, and HD video.

Whereas the free model is workable, the 45-minute size restrict is a bit on the brief aspect, particularly contemplating that different providers like FreeConferenceCall.com and Google Meet supply the identical options with a for much longer size restrict. The place UberConference actually shines, although, is its Marketing strategy, which prices $20/organizer/month ($15/organizer/month if billed yearly).



The Marketing strategy ups the ante by eradicating the size restrict, permitting as much as 100 individuals, and including in:

  • Customized maintain music
  • Customized call-in numbers
  • Analytics
  • Worldwide entry from greater than 50 international locations
  • Dial-out so as to add friends right into a name
  • Voice intelligence (searchable transcripts made by AI)
  • A toll-free quantity ($30/organizer/month billed yearly or $35/organizer/month billed month-to-month)

UberConference is targeted on ease of use and mobility. It’s straightforward to leap proper right into a name whether or not you’re at your desk or on the go, due to the assistance of its mobile app. That stated, audio generally is a bit spotty at occasions, but it surely’s not sufficient of an issue that it ought to flip anybody away from this service.

General, UberConference appears to be affected by a little bit of an id disaster. It doesn’t supply any standout options, and for a similar worth, you would subscribe to BlueJeans or Zoom, each of which have very high-quality choices.

7) GoToMeeting

GoToMeeting Highlights:
* Website
* Max attendees: 150-3,000 relying on plan
* Period restrict: Limitless
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Computerized transcription
* Free model accessible? No
* Value: Begins at $14/consumer/month

GoToMeeting is a no-frills service that focuses on offering a high-quality and easy conferencing expertise. Not like lots of the different choices on this listing, GoToMeeting doesn’t load on a number of advanced and superior options. As a substitute, it concentrates on offering nice audio high quality and no size limits at any worth level.

The service does have a number of extras, like automated transcriptions, Slack and Salesforce integrations, and a cellular app. However GoToMeeting’s primary accomplishment is making a conferencing software program that performs effectively and does not get slowed down beneath an entire slew of sophisticated options. On this means, GoToMeeting is most much like BlueJeans, which additionally makes audio high quality and ease a precedence.



Sadly, GoToMeeting doesn’t supply a free plan, but it surely does supply a 14-day free trial so as to attempt before you purchase. For those who do resolve it’s the suitable service for you, you may have three plan choices to contemplate:

GoToMeeting Skilled:

  • $12/organizer/month
  • Hosts as much as 150 individuals
  • Display screen sharing
  • HD video
  • Limitless conferences
  • Assembly lock (provides safety to your calls)
  • Dial-in convention line

GoToMeeting Enterprise:

  • $16/organizer/month
  • Hosts as much as 250 individuals
  • Limitless cloud recording
  • Transcriptions
  • Take notes straight in GoToMeeting
  • Machine studying good assistant

GoToMeeting Enterprise:

  • Customized pricing
  • Hosts as much as 3,000 individuals
  • InRoom Hyperlink
  • Cellular cloud recording
  • Devoted buyer success supervisor
  • Coaching and on-boarding
  • Reductions primarily based on quantity

If high-performance is your precedence, GoToMeeting is value a attempt on the very least. Fortunately, if it’s not the suitable match, you’ll be able to cancel your plan throughout the 14-day trial interval.

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8) Huge Convention

Huge Convention Highlights:
* Website
* Max attendees: 10 (as much as 250 with paid plains)
* Period restrict: Limitless
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Operator-assisted calls
* Free model accessible? No
* Value: Begins at $14.99/consumer/month

Huge Convention provides customers a number of methods to host convention calls. Hosts can both soar straight right into a name with out scheduling upfront, plan it out beforehand or make use of Huge Convention’s operator-assisted convention calls.

Huge Convention positions itself as a convention name supplier for calls which have quite a bit at stake, comparable to investor conferences, authorized proceedings, and so on. For these kinds of calls, operator help might help streamline the assembly or occasion. Operators will welcome and establish callers, present help and reply questions from the host and callers, and monitor the decision for technical points or issues with audio high quality.

When internet hosting an vital name the place each phrase counts, understanding a assist workforce is correct there on the decision with you might be reassuring. Operators may even help within the planning and post-meeting phases. For instance, in case you want a transcription of your name, that may be organized.

Vast Conference

Vast Conference

Huge Convention presents its providers at 4 totally different worth factors. The principle distinction between these plans is the utmost variety of individuals a name can accommodate:

  • Necessities:
    • $11.99/consumer/month
    • 10 individuals
  • Normal:
    • $15.99/consumer/month
    • 100 individuals
  • Skilled:
    • $31.99/consumer/month
    • 250 individuals
  • Enterprise:
    • Customized pricing
    • 10+ workforce members

Huge Convention presents a 14-day free trial, so if it looks like the service could match the invoice, you can provide it a go with none severe dedication.

9) FreeConferenceCall.com

FreeConferenceCall.com Highlights:
* Website
* Max attendees: 1,000
* Period restrict: 12 hours
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Distant desktop management
* Free model accessible? Sure
* Value: Begins at $0/month

This service distinguishes itself by providing a large suite of conferencing options for the low worth of $Zero per thirty days.

Despite the fact that FreeConferenceCall.com doesn’t cost for many of its providers (add-ons like maintain music can be found at an additional value), it’s not a watered-down choice. In actual fact, the service presents some options which can be utterly lacking in different choices, like distant desktop management, for instance. Plus, it permits as much as 1,000 individuals per name, which is ten occasions greater than Zoom permits with its free model. FreeConferenceCall.com can be beneficiant in relation to length limits — customers can have interaction in conferences for as much as 12 hours at a time.

FreeConferenceCall.com has a helpful cellular app, which helps you to arrange, host and be part of calls straight out of your cell phone.

Different helpful options embrace:

  • Drawing and annotation instruments
  • Display screen sharing
  • Chat
  • Worldwide convention calling
  • Presentation integrations



As we famous, most of FreeConferenceCall.com’s options are free. Nonetheless, there are some extras you’ll be able to pay for in case you so select:

  • Single, devoted quantity so customers don’t want entry codes: $3.95/month
  • As much as 40 GB additional storage: $3/month
  • Customized greeting: $2/month
  • Customized maintain music: $2/month

General, FreeConferenceCall.com is a strong choice for anybody on a funds. Nonetheless, it lacks the high-end really feel of a service like BlueJeans or Zoom. Even the identify itself makes it clear it’s a funds choice, not a luxurious one. Briefly, it’s efficient, but it surely isn’t elegant.

10) BlueJeans

BlueJeans Highlights:
* Website
* Max attendees: 50+ (extra with paid plan)
* Period restrict: Limitless
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: Makes use of Dolby Voice for high-quality audio
* Free model accessible? No
* Value: Begins at $12.49/host/month

BlueJeans stands out from the pack due to its superior audio high quality, which makes use of DolbyVoice to dynamically alter every speaker’s mic quantity to make sure readability. DolbyVoice additionally alters publicity ranges and digital camera positioning to make it possible for all the things within the room makes it onto the display screen in a single piece. Primarily, BlueJeans and DolbyVoice take away among the minor annoyances which can be par for the course with video conferencing and assist to create a extra fluid and streamlined expertise.

As an entire, BlueJeans has a sure class and high-end really feel to it — main firms like LinkedIn, Fb and Zillow use this software program for his or her conferencing wants. BlueJeans was recently acquired by Verizon, which suggests it’s backed by a significant participant within the communications area. This may increasingly result in better stability and reliability going ahead, but it surely’s too early to inform as of now.



BlueJeans presents its providers at three totally different worth factors:



  • $13.99/host/month
  • All Normal options, plus…

  • Host as much as 75 individuals

  • 25 hours of assembly recording/host

  • Command Middle analytics

  • Workstream collaboration integrations that includes Slack & Microsoft Groups

  • Safety and incident administration integrations that includes Okta & Splunk

  • Gross sales integrations that includes Gong & Zoho

  • Studying administration integrations that includes Canvas & CirQLive


  • Get a quote for pricing
  • All Professional options, plus…

  • Host as much as 100 individuals

  • Limitless recordings

  • Command Middle Dwell

  • H.323/SIP Interop included

  • Model customization

  • Onboarding supervisor

  • Buyer success supervisor

  • Technical account supervisor

  • Government enterprise opinions

BlueJeans is a frontrunner in relation to post-meeting options. Throughout calls, customers can tag sections as notably vital, after which shortly seize these elements and share them with different workforce members. The software program additionally robotically transcribes assembly audio and makes use of artificial intelligence to create recaps and summaries of conferences.

11) Nextiva

Nextiva Highlights:
* Website
* Max attendees: 250 (by means of Amazon Chime)
* Period restrict: Limitless
* Display screen sharing: Sure
* Cloud storage: Sure
* Standout function: VoIP accessible
* Free model accessible? Sure
* Value: Begins at $0/month

At the beginning, Nextiva is a enterprise telephone resolution, but it surely does supply totally different video conferencing choices for companies of various sizes — each by means of its personal choices, in addition to its partnership with Amazon Chime.

Nextiva’s video conferencing device is included with its free workforce collaboration suite, Cospace. You possibly can consider it a bit like G Suite or Microsoft Groups — it contains audio and video conferencing for as much as 9 individuals at a time, in addition to different collaborative providers like chat and doc sharing.

Cospace and its options can both be used on their very own or as a part of the bigger Nextiva Business Communication Suite, which additionally contains VoIP service, a gross sales and repair CRM, analytics, and extra. The suite additionally grants customers entry to Amazon Chime, which permits companies to host video conferences with as much as 16 on-screen individuals and as much as 250 listeners.

Click on right here to see their pricing page (video calling is included within the Professional and Enterprise telephone plans).



Relating to safety, Nextiva leads the pack with 24/7 safety monitoring and 99.999% uptime. General, Nextiva excels as a VoIP service — it was even named the perfect enterprise telephone service in 2020 by US News and World Report.

Whereas Nextiva definitely presents many various options, in case you aren’t additionally occupied with a enterprise telephone service, you might discover extra strong video conferencing software program elsewhere.

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Tips on how to Consider Conferencing Providers on Your Personal

Whereas this listing covers the principle contenders within the conferencing area, it’s not exhaustive. For those who proceed along with your analysis, you’ll come throughout different choices like Jitsi Meet and Lifesize. So how are you going to consider them by yourself with out this trusty information that can assist you make sense of issues?

When evaluating a video conferencing service, you may get a fairly good thought of the place it stands by asking 4 questions:

  • How many individuals might be on a name?
  • How lengthy are you able to be on a name?
  • Is it safe?
  • What are the additional options which can be most vital to me?

The significance of every of those solutions nee
ds to be weighted primarily based in your particular person wants. For instance, in case you’re planning to debate commerce secrets and techniques in your calls, safety will doubtless take the highest spot. If it’s a big group it’s essential accommodate, the variety of individuals you’ll be able to host will probably be an important, and so forth.

Though these questions appear easy on the floor, they will really be pretty nuanced. As an example, when evaluating a name’s attendee limits, you need to not solely contemplate what number of attendees it may well digitally maintain, but in addition what number of will realistically be capable to get on the decision. If the software program solely runs on Home windows, you’ll be able to kiss the Mac customers goodbye — they merely gained’t be capable to take part on the convention. Or, though you won’t initially assume you want “additional options” like breakout rooms or recordings of your calls, you might quickly discover these invaluable.

Earlier than you go any additional, get clear on what your wants are — it’ll make the choice a lot simpler. Let’s take a deeper take a look at how you need to consider every service supplier’s options.

Most Members

This is among the best elements of a service to judge. Merely ask your self whether or not the service will assist the variety of individuals it’s essential have. For those who’re planning to host a convention with 1,000 callers, then a service that enables for a most of 100 individuals merely gained’t lower it.

Most providers have a number of totally different plans that enhance the utmost variety of individuals as you climb the tiers. So if there’s a service you actually like however doesn’t suit your wants, examine to see in case you can repair the difficulty by merely paying a bit extra.

Name Period Limits

In lots of instances, conferencing providers will solely enable calls as much as a specified length — particularly on free plans. For instance, Zoom’s free plan cuts off calls after 40 minutes for group calls (for one-on-one calls, it is limitless). That makes it a superb choice for fast calls however makes longer discussions inconceivable. For those who improve to the subsequent tier, nevertheless, these restrictions are eliminated, and the difficulty evaporates.

For those who solely plan to do a number of fast check-ins along with your conferencing service, then there’s no purpose to spend the additional cash for unlimited-duration calls. Totally consider your wants earlier than you spend any cash to be sure you don’t get one thing that’s overkill for what you propose to do with it.

Name Recording

Again within the day, individuals used to take notes (keep in mind paper and pens?). These days, we’ve got cloud video recorders and synthetic intelligence packages to do this for us.

Most conferencing options supply name recording to some extent. As you’ll be able to think about, this allows you to document your calls so as to look again on them at a later date or share them with individuals who have been unable to attend. In lots of instances, these calls are saved on the cloud, which frees up area by yourself arduous drive and makes sharing recordings with coworkers a breeze — simply ship over the hyperlink, no file transfers required.

Some providers additionally supply automated transcription, which makes use of synthetic intelligence to course of the decision’s audio and create a textual content transcription. Generally, the transcript is searchable, so it’s straightforward to seek out particular info in a while.

Setting Up an Account

For probably the most half, signing up for a conferencing device is fairly straightforward: simply create an account, enter your fee information, and also you’re good to go.

Nonetheless, in case you’re a part of an enterprise, issues get a bit extra sophisticated. You’ll usually must get in contact with a gross sales consultant to get customized pricing after which hammer out a deal.

Name Setup

Some providers are extra intuitive than others. For instance, Huge Convention presents operated-assisted conferences to maintain issues easy for its customers. For probably the most half, conferencing software program is fairly straightforward to make use of, but it surely’s at all times a good suggestion to examine what it takes to arrange a name. Some service suppliers even let customers designate a 3rd occasion who will arrange calls on their behalf, which might be helpful for some firms.

Name High quality

Video and audio conferencing is rarely going to copy the vitality of being in the identical room as others, however it may well positively come fairly shut. Sadly, few issues break the circulation as a lot as poor audio or video high quality that leaves a gathering a large number of frozen photographs or distorted sounds.

Some service suppliers, like BlueJeans, make audio high quality a prime precedence, so if you wish to have fluid calls, be sure you have a look (and take heed to) the supplier’s audio and video high quality.


Conferencing providers as of late have change into much more than simply conferencing providers. With analytics, AI transcription, distant desktop management, and so on., customers have a large number of distinctive options to select from when on the lookout for a conferencing software program.

Buyer Assist

It doesn’t matter what sort of software program you’re utilizing, there are virtually at all times bugs, and it’s vital to have individuals round who might help. Firms supply varied ranges of buyer assist, starting from devoted account managers to primary chat assist, so consider the choices fastidiously if that is vital to you.


Everytime you use a bit of software program or a service, it’s good to understand how your knowledge is being dealt with. As tales about Zoom’s safety vulnerabilities make their rounds by means of the media cycle, it’s change into more and more clear that this is applicable to video conferencing software program as effectively.

When evaluating a service, examine whether or not the information is encrypted, whether or not rooms and conferences are password protected, and whether or not there have been any latest scandals.


Final, however not least, comes worth. A service may have all of the options you ever dreamed of, but when it’s not inside attain financially, then there’s not a lot you are able to do. As you comb by means of your choices, be sure you’re retaining your funds in thoughts so that you just don’t find yourself dropping hundreds of {dollars} on an operator-assisted conferencing service that helps as much as 1,000 individuals whenever you by no means intend to have greater than three individuals on a name at a time.

In the end, there is no such thing as a single greatest conferencing resolution. Consider your necessities fastidiously utilizing the data above in an effort to select a service that meets each your wants and your funds.

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